Team Assistant.

By Posted in - on May 9th, 2022

Architectural firm, Central London, Permanent

Our client, a renowned architectural firm, requires a Team Assistant to provide first class support to Project leaders and project teams.  This is a permanent position and is to start ASAP.   

The main duties of the Team Assistant role are:

  • Management of diaries
  • Inbox management
  • Acting as first point of contact
  • Arranging meetings, booking venues, refreshments and equipment
  • Assisting with practice management duties – e.g. setting up internal design or technical review
  • Creating and formatting project-related correspondence including letters, memos, minutes, reports, agendas and certificates
  • Maintaining the document management system
  • Assisting with project specific design reports using InDesign – importing images, amending text and proofreading content
  • Assisting project teams with ad hoc project administrations tasks
  • Sourcing information on existing project bids
  • Prepare meeting agendas, presentations including printing, binding and scanning
  • Help manage holidays/absence
  • Arranging couriers, travel, hotels, car hire, trains, visas etc
  • Prepare monthly expenses
  • Raising PO numbers
  • Assist with training
  • Acting as a back-up to Director’s PA, covering planned and unplanned absences
  • Acting as a back-up by supporting other team members, including sickness and holiday cover.
  • Any other ad hoc duties that may be required

Skills and experience

  • Proven team support/secretarial experience
  • Educated to A-Level standard or similar
  • Excellent IT skills including advance knowledge of Microsoft packages; Outlook, Word, Excel, PowerPoint
  • Knowledge of Adobe InDesign and Photoshop is preferred
  • Fast accurate Touch Typing – minimum speed 60wpm
  • Excellent standard of written English

This is an excellent opportunity to work within a reputable institution.

Please click here and Apply Now!

 Due to the large number of applications that we receive, only shortlisted applicants will be contacted.

Job Information

Job Reference:
Salary: £28,000
Salary From: £0
Salary To: £0
Job Industries: Architects

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