Team Assistant.

Architectural firm, Central London, Permanent

Our client, a renowned architectural firm, requires a Team Assistant to provide first class support to Project leaders and project teams.  This is a permanent position and is to start ASAP.   

The main duties of the Team Assistant role are:

• Management of diaries
• Inbox management
• Acting as first point of contact
• Arranging meetings, booking venues, refreshments and equipment
• Assisting with practice management duties – e.g. setting up internal design or technical review
• Creating and formatting project-related correspondence including letters, memos, minutes, reports, agendas and certificates
• Maintaining the document management system
• Assisting with project specific design reports using InDesign – importing images, amending text and proofreading content
• Assisting project teams with ad hoc project administrations tasks
• Sourcing information on existing project bids
• Prepare meeting agendas, presentations including printing, binding and scanning
• Help manage holidays/absence
• Arranging couriers, travel, hotels, car hire, trains, visas etc
• Prepare monthly expenses
• Raising PO numbers
• Assist with training
• Acting as a back-up to Director’s PA, covering planned and unplanned absences
• Acting as a back-up by supporting other team members, including sickness and holiday cover.
• Any other ad hoc duties that may be required

Skills and experience

• Proven team support/secretarial experience
• Educated to A-Level standard or similar
• Excellent IT skills including advance knowledge of Microsoft packages; Outlook, Word, Excel, PowerPoint
• Knowledge of Adobe InDesign and Photoshop is preferred
• Fast accurate Touch Typing – minimum speed 60wpm
• Excellent standard of written English

This is an excellent opportunity to work within a reputable institution.

Please click here and Apply Now!

 Due to the large number of applications that we receive, only shortlisted applicants will be contacted.