Personal Assistant.

By Posted in - on September 28th, 2023

Architecture Firm, London, Permanent, £40,000-£50,000 per annum Maternity Cover

Our client, an architecture firm in London, requires an experienced Personal Assistant to support one of the Executive Directors. 

Responsibilities 

• Extensive diary management using Microsoft Outlook, including forward planning, meeting preparation, room/venue bookings, and coordination of all Director’s activities.

• Managing and reviewing the director’s inbox, responding to emails on his behalf, researching and drafting replies when necessary.

• Providing email dictation during regular catch-ups with the director.

• Scheduling regular catch-ups with the director to review his diary and outstanding tasks.

• Acting as a gatekeeper, handling phone calls and visitors, taking messages, and ensuring appropriate action is taken.

• Building and maintaining good working relationships with current and potential clients.

• Handling paperwork, including binding, scanning, post, and managing both paper and electronic filing using a central document management system.

• Arranging business trips and personal travel arrangements globally, including flights, hotels, trains, car hire, visas, and insurance for clients and staff.

Requirements and desired attributes 

• Strong organisational skills and excellent attention to detail

• Ability to meet deadlines and handle multiple tasks simultaneously

• Maintains confidentiality and discretion

• Fast and accurate touch typing with a minimum speed of 60 words per minute.

• Works well independently and can make decisions on behalf of the Executive Director

• Motivated, enthusiastic, and flexible with a positive and helpful attitude

• Excellent communication skills at all levels

• Strong team player, collaborating with other members of the Practice Operations team and architectural teams

• Punctual

• Proven experience as a PA at the Board level or similar

• A-Level education or equivalent

• Excellent command of the English language

• Advanced IT skills, particularly in Microsoft packages (Outlook, Word, Excel, PowerPoint, InDesign)

This is an excellent opportunity. Apply now!

Due to the large number of applications that we receive, only shortlisted candidates will be contacted. 

Val Wade Recruitment are actively looking for applicants from underrepresented communities and pride ourselves as an equal opportunities’ employer and agency.

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