Museum Administrator.

By Posted in - on August 25th, 2023

Museum, London, Full-time, Temporary role, £13 per hour

We are seeking a highly organised and detail-oriented Museum Administrator to oversee the day-to-day operations and administrative functions of our esteemed museum. The Museum Administrator will play a crucial role in handling film supply and licensing, maintaining the museum’s efficiency, managing resources, and ensuring a seamless experience for visitors, staff, and stakeholders. The ideal candidate should possess excellent communication skills, a strong understanding of museum operations, and a passion for promoting art, culture, and history.


  • Facilitate access, supply, and licensing of film collections to media professionals
  • Provide advice on collections content and copyright
  • Utilise online HD clip supply service
  • Respond promptly to copyright and licensing enquiries
  • Negotiate pricing within guidelines
  • Perform administrative duties including invoicing and HD clip supply
  • Provide research assistance and develop comprehensive knowledge of film collection
  • Seek and engage in business development opportunities
  • Build and drive revenue through relationship management
  • Support pre/post sales activities and wider commercial offer
  • Input and manage customer data in compliance with data protection procedures
  • Manage financial and contractual procedures
  • Participate in team meetings and contribute to business planning
  • Represent and promote Media Sales & Licensing, film collection, and the museum

Desired qualities

  • Enthusiastic and self-motivated individual with a passion for 20th and 21st-century history.
  • Excellent attention to detail and strong organisational skills.
  • Professional sales experience, with a proven track record of achieving targets.
  • Confident in dealing with customers and negotiating effectively.
  • Strong research skills and the ability to develop a comprehensive understanding of the museum’s film collection.
  • Proactive in identifying and pursuing business development opportunities.
  • Excellent communication and interpersonal skills.
  • Proficient in using digital platforms and online services.
  • Ability to work effectively both independently and as part of a team.

This is a fantastic opportunity for a recent History graduate to work within a world-renowned museum.

Due to the large number of applications that we receive, only shortlisted applicants will be contacted.

Val Wade Recruitment are actively looking for applicants from underrepresented communities, and pride ourselves as an equal opportunities’ employer and agency.

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