Executive Assistant.
Architectural firm, Central London, Permanent
Our client, a renowned architectural firm, requires an EA to deliver first class support to a senior member of the management team. This is a permanent position and is to start ASAP and represents a great opportunity for an experienced EA to play a pivotal role in the company.
The key responsibilities of the EA are:
• Extensive diary management forward planning, meeting preparation, maps, room/venue bookings, organisation and co-ordination of all aspects of the Director’s activities (both business and personal)
• Management and review inbox, responding to emails when necessary
• Gate keeping and dealing with callers on the telephone and in person
• Taking messages, passing them effectively and maintaining a tracking system ensuring timely responses
• Preparing for meetings, ensuring technology & materials needed are in hand
• Liaison with current and potential clients, fostering good working relationships
• Liaison ensure diary arrangements are streamlined
• Business trip and personal travel arrangements (global), including flights, hotels, trains, car hire, visas, insurance, etc for clients and staff
• Preparation of internal and external presentations (including layout and design) for international talks and events using InDesign and PowerPoint
• Liaison with in-house project teams and staff, inc legal team, acting as first point of contact
• Collaboration with the marketing team where appropriate – liaison with journalists, photographers and PRs
• Daily communication with other PAs and support team to ensure the smooth running of the office
• Drafting and copyediting texts for articles and briefs
• Email dictation, typing and formatting all correspondence
• Dealing with paperwork, including binding, scanning, and management of all filing; both paper and electronic
• Working with discretion, professionalism and tact at all times & with confidentiality
• Arranging building tours and site visits – liaison with contractors and building managers
• Preparation of monthly expenses and adherence to company procedures regarding financial processes
Personal Attributes
• Proactive, with the ability to anticipate issues, meeting constantly changing deadlines
• Strong organisational skills with meticulous attention to detail and ability to co-ordinate numerous tasks
• Uses initiative and works well without supervision, making judgment calls in Directors’ absence
• A motivated, enthusiastic and flexible attitude, with a calm, cheerful and helpful personality and an ability tocommunicate at all levels
• A strong team player, working alongside and supporting other members of the team, as well as members of the architectural teams, forging excellent relationships with all
• Punctual, with the willingness to work outside of office hours if required
• Works well under pressure in a fast-paced environment
• Proven PA experience (at least 5 years at senior level)
• Educated to A-Level standard or similar
• Excellent IT skills including advanced knowledge of Microsoft packages; Outlook, Word, Excel, PowerPoint
• Knowledge of Adobe InDesign and Photoshop is preferred but not essential
• Fast, accurate Touch Typing – minimum speed 60wpm
• Excellent standard of written English
Due to the large number of applications that we receive, only shortlisted candidates will be contacted.
This is a great opportunity to work within a reputable institution!
Please click here and Apply Now!
Val Wade Recruitment are actively looking for applicants from underrepresented communities and pride ourselves as an equal opportunities’ employer and agency.
Job Information
Job Reference:
Salary: £32 -£42,000
Salary From: £0
Salary To: £0
Job Types: Permanent
