Executive Administrator.

By Posted in - on March 8th, 2022

Legal Body, London, 12-month etc

Our client, a legal body based in London, requires an Executive Administrator to provide administrative support to ensure the smooth running of the department.  This is a 12-month fixed term contract working 3 days a week and is to start mid-April 2022. 

The main responsibilities of the Executive Administrator role are:

  • Running the intern programme, receiving, collating, and shortlisting candidates
  • Arrange, schedule, and confirm interviews with candidates and Heads of Departments
  • Sending offer letters, confirming visas
  • Being main point of contact for potential interns
  • To log interns’ sickness and holiday, and look after their pastoral care where appropriate
  • Oversight of grants and budget awards
  • Aiding with the collation of an Intern newsletter
  • Create the annual budget and manage expenses
  • Ensure website it kept up to date
  • Ensure all processes and procedure documentation is kept up to date
  • Participating in creation of annual report
  • Liaison with various departments in support of the creation of the annual report
  • Answering general emails and queries, and directing these to correct department if necessary

 

Person specification and skills. You have:

 

  • Administrative experience in an office environment
  • Excellent written and verbal communication in English
  • Prioritising and managing own workload
  • Competence and advanced knowledge in using MS Office (particularly Word, Excel and Outlook) Teams and Zoom
  • Strong attention to detail and the ability to multitask
  • Self-motivation and initiative
  • Ability to work both independently and as part of a team
  • Ability to be flexible and working with changing in priorities
  • The ability to develop effective working relations with senior legal professionals from various cultures.

Desirable experience includes experience of producing formal minutes of meetings, database work or data entry, a second language, experience scheduling (online and in-person) Secretarial skills, membership experience and working with various cultures.

This is a great opportunity, apply now.

Due to the large number of applications that we receive, only shortlisted applicants will be contacted.

Job Information

Job Reference:
Salary: £25,000 pro rata
Salary From: £0
Salary To: £0
Job Industries: Admin and Secretarial, Legal
Job Locations: City of London

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